What is Information Governance? – Information Governance (IG) is the framework for handling information in a secure and confidential manner that allows organisations and individuals to manage patient, personal and sensitive information legally, securely, efficiently and effectively in order to deliver the best possible healthcare and services.
- IG applies to, and impacts on, everyone working for, or on behalf of, the NHS.
- Additionally, everyone working in the NHS has a legal duty to keep information about others secure and confidential.
- IG is concerned with the standards that should apply when information is processed.
- Information processing has five broad aspects that encompass how information is obtained, recorded, held, used and shared,
Therefore it is of paramount importance that the Trust ensures that all information is:
Held safely and confidentially Obtained fairly and effectively Recorded accurately and reliably Used effectively and ethically Shared appropriately and lawfully
It brings together all of the legal requirements, standards and best practice (including policies and procedures, management and reporting arrangements, processes and controls, and training) that apply to the handling of patient, personal and sensitive information, including but not limited to:
Access to Health Records Act Caldicott Principles Code of Practice on confidential information Common Law Duty of Confidentiality Computer Misuse Act Confidentiality: NHS Code of Practice Data Protection legislation – UK Data Protection Act 2018 and the UK General Data Protection Regulation 2016 (GDPR) Data Security and Protection Toolkit (DSPT) Freedom of Information Act Information Security Management: NHS Code of Practice Network and Information Systems (NIS) Regulations 2018 Records Management Code of Practice for Health and Social Care 2016
The Trust collects, stores and uses large amounts of personal confidential data every day, such as care records, personnel records and computerised information. This data is used by many people in the course of their work. IG allows the Trust to demonstrate to the public that it takes its responsibilities to safeguard information seriously.
What is the purpose of governance of information?
What Is Information Governance? – Information Governance can be considered as a holistic approach that helps manage information by implementing controls, processes, metrics, and roles. It helps ensure that the information is treated as a valuable business asset in today’s changing marketplace.
- The goal of Information Governance is to make the information available when needed, while reducing storage costs, ensuring compliance, and streamlining management.
- Thanks to this, you will be able to deal with unmanaged as well as inconsistently managed information and reduce the legal risks associated with it.
Leveraging eDiscovery solutions like Casepoint will help you save time and reduce the chance of risky data transfer. It is a cloud-based, secure platform that offers customization and role-based security. Thanks to the technology powered by artificial intelligence, you can process and find important data quickly.
What is an example of governance of information?
Laws, regulations and principles – Information governance isn’t just a matter of best practices; it is a matter of regulation in and of itself because it is so deeply intertwined with security, privacy and compliance concerns. As technological innovations continue to expand business capabilities and corporate data volumes grow, regulations that put strict mandates on information governance processes have become the norm.
- This is especially true for data privacy and security, as personally identifiable information (PII) has become a big target for hackers and nefarious online actors.
- Privacy laws, such as the European Union’s Data Protection Directive, have started to expand in countries all over the world and create new information security (infosec) governance obligations for companies.
Many industries, including highly regulated sectors, such as energy and financial services, are subject to regulations that require records and electronic communications be retained for a minimum period of time. These regulations include mandates from federal agencies, such as the Securities and Exchange Commission (SEC), Department of Justice (DOJ) and Environmental Protection Agency (EPA), regarding response times for information requests.
HIPAA, The Health Insurance Portability and Accountability Act is a good example of regulatory requirements that can be addressed through effective information governance. It imposes strict compliance requirements of healthcare organizations to compel them to protect the privacy of patient medical information. GDPR, The European Union’s General Data Protection Regulation is another regulatory effort to preserve privacy – in this case, that of consumers. GDPR calls for organizations to empower customers to control the amount of private information that a company can share. This is another area where information governance is critical and empowering. FCPA, The Foreign Corrupt Practices Act addresses compliance, imposing rules on organizations to ensure the authenticity of the records they keep. The idea is that organizations will be able, if called upon, to produce evidence of information authenticity – yet another process for information governance.
Is information governance the same as GDPR?
Information governance at University of Plymouth is the management of information through a co-ordinated approach of policies and procedures. Part of this framework is knowing the following about the University’s information:
what information the University haswho is responsible for the informationwhere the information is locatedhow long does the information need to be kept.
The primary aim of information governance is to ensure both paper and electronic information are treated appropriately. In particular, it ensures:
compliance with legal and regulatory obligations, including GDPRprotection of individuals’ privacyinformation is current and accuraterisks of information security breaches are minimised.
Further information on the General Data Protection Regulation (GDPR)
What is the principle of information governance?
Information governance is the process by which an organisation obtains and provides assurance that it is complying with its legal, policy and moral responsibilities in relation to the processing of information.
What are the three principles of information governance?
Used fairly, lawfully and transparently. used for specified, explicit purposes. used in a way that is adequate, relevant and limited to only what is necessary. accurate and where necessary kept up to date.
What are the key elements of information governance?
Information Governance vs Data Governance – The terms information governance and data governance are frequently used interchangeably. They do not however refer to the exact same thing. Understanding the differences between them is central to developing an effective approach to enterprise information management.
- Information Governance Information governance is a broad range of activities that covers all aspects of information within the organization.
- It is business-, legal- and compliance-driven.
- Components of information governance include categorization, information use definition, access management, records management, document handling, information lifecycle, secure removal (disposition), eDiscovery, cybersecurity, and, yes, data governance.
In this sense, data governance is a subset of information governance. Information governance professionals are skilled in records management, privacy, collaboration, discovery, and disposition. Data Governance Data governance focuses on the storage, transfer, and integrity of data assets.
It’s IT-driven and involves data lineage, data security, data loss prevention, data service levels, and master data management. It’s a more established discipline than information governance. Data governance experts have competence in data modeling, data architecture, data integration, data privacy, and master data management.
Effective data governance is a key component of enterprise information governance. However, good data governance does not of itself guarantee good information governance. An organization’s information management is at its best when there’s strong, fruitful collaboration between its information governance and data governance teams.
Who is responsible for information governance?
It is the responsibility of each employee to adhere to this policy and all associated information governance policies and procedures.
What are the different types of information governance?
What is Information Governance? – Information governance is the management of information resources. It ensures that an organization’s information assets are used effectively, efficiently, and securely. With regards to data security, it also provides protection against unauthorized access to data and systems.
Information governance is an important part of information management and any successful business strategy. It helps organizations develop a strategy to meet their business objectives while ensuring compliance with regulatory requirements and minimizing risks associated with information risks, It can be divided into three types: data governance, information policy management and IT Governance.
Data governance deals with all the aspects of data creation and usage within an organization. Information policy management deals with all the aspects of policies for sharing data with external organizations or individuals. IT Governance deals with all the aspects of IT systems in an organization including hardware, software, networks etc.
What is the difference between data governance and information governance?
How do data governance and information governance differ? – Although there is some overlap in what data governance and information governance cover, there are also some key differences between the two IT strategies. While it is common for the IT department to be responsible for data governance, information governance has a broader scope, especially as it relates to physical equipment.
Is information governance is a data protection?
In the healthcare sector, it is inevitable that professionals and the organisations they work for will use and process large amounts of individuals’ personal data. The use, storage, and processing of personal data within health and social care is governed by a wide range of legislation and guidelines, including: • General Data Protection Regulation (GDPR) 2016 • Data Protection Act 2018 • Regulation of Investigatory Powers 2000 • Environmental Information Regulations 2004 • Freedom of Information Act 2000 • Re-use of Public Sector Information Regulations 2005 Information Governance (IG) is the term used to describe how organisations meet their obligations under this legislation, and other guidelines around preserving the privacy of personal data.
What is the difference between information governance and information management?
You may have heard the terms “information governance” and “information management” used interchangeably but they’re really two different ways of handling information within your organization. At the core, Information governance is proactive, while information management is considered reactive.
via GIPHY As you will be well aware, companies are awash with information; its everywhere and more and more is being kept indefinitely. This information is incredibly valuable, but must also be available to the right people at the right time. This is further complicated by the nature of much of the data: while some data sources are “structured”, or easily parsed by basic algorithms for storage and searchability e.g.
Databases, but more and more information is “unstructured” e.g. sharepoint and the web, which makes it challenging to control. The largest volumes of unstructured data come from email and social media, indeed social media is currently expected to double in volume within the next 4 years.
What are the 4 governance principles?
What are the core principles of corporate governance? – University of Lincoln Corporate governance refers to the framework of policies and guidelines that inform a company’s conduct, decision-making and practice. This infrastructure is built upon four key principles: accountability, transparency, fairness and responsibility,
Ethical behaviour Financial reporting Hiring and firing policies Law compliance Corporate strategy Compensation Risk management and more
With stakeholder investment, staff engagement and public confidence at stake, the board must strive to serve all business areas and interests using the best intelligence, strategies and tools available. Their approach should be shaped and informed by the four core principles.
Why is IG important in healthcare?
Key facts about IG in healthcare – IG is a priority. In ” The Pulse on Information Governance in Healthcare “, AHIMA researchers report the results of a survey of 1,500 healthcare professionals. One key finding is that the majority of healthcare professionals (85 percent) recognize the need for information governance practices.
- The biggest drivers for implementation of IG program they named were data analytics, business intelligence and the need for quality data.
- Another motivator for implementing a health information governance program is the need to comply with increasingly strict regulations that mandate how organizations must protect data and ensure that it is accurate and reliable.
The main industry legislation that sets regulatory requirements for protecting patient data is the Health Insurance Portability and Accountability Act (HIPAA). HIPAA applies to treatment, payment and operations service providers in healthcare and all business associates that have access to patient information.
Maintain the confidentiality, privacy and security of patients’ personal information and electronic health records (EHR) Reduce the risk of compliance failures and regulatory penalties Improve the quality of clinical service and patient experiences Streamline strategic planning and predictive data analytics Increase operational efficiency Control storage costs
IG needs a strategic approach. Implementing an information governance program is never an easy task, and taking a systematic approach is the best way to achieve positive results and improvement over time. Before implementing technology solutions, organizations need to refine their existing IG policies and procedures or develop new ones, so everyone knows how information will be created, stored, used and disposed of.
- Multiple stakeholders must be involved.
- Stakeholder engagement in the strategic decision-making process is essential for establishing goals and priorities and taking a holistic approach to information governance.
- The expertise of specialists from legal, IT and other departments is required comprehensively identify risks and pain points, understand the value of different information, and develop adequate processes and controls.
The more stakeholder engagement, support and funding the IG program gets, the better and faster it can be done. Maintaining and advancing the IG program will require keeping a high level of organizational awareness and engagement.
What are the skills of information governance?
Ability to identify, understand and clearly explain principles of data protection and in- formation governance legislation.4. Excellent communication skills including written and verbal skills – able to communicate clearly and effectively with others and influence positive changes.5.
What is information governance simplified?
How information governance influences data privacy and security – Information governance is a set of policies, procedures, and practices that organizations use to manage the collection, storage, and use of information. It is designed to ensure that information is managed responsibly, securely, and in compliance with applicable laws and regulations.
By being mindful of data privacy and security, information governance can help organizations protect the data they possess from unauthorized access, ensure its accuracy and integrity, and reduce the risk of data breaches and other malicious activities. Information governance also helps organizations comply with their obligations under the relevant data privacy and security regulations, such as the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).
Effective information governance can help organizations maintain the trust of their customers and other stakeholders by demonstrating their commitment to protecting the data they possess and ensuring it is handled in a secure and responsible manner.
How many key areas of information governance are there?
This self-assessment tool covers the five key aspects of information governance as it relates to personal health information including: information governance management privacy and confidentiality data quality information security secondary use of information.
What are the five domains of IT governance?
The five domains of IT governance Value delivery. Strategic alignment. Performance management. Resource management.
What is good governance with example?
About good governance Governance refers to all processes of governing, the institutions, processes and practices through which issues of common concern are decided upon and regulated. Good governance adds a normative or evaluative attribute to the process of governing.
From a human rights perspective it refers primarily to the process whereby public institutions conduct public affairs, manage public resources and guarantee the realisation of human rights. While there is no internationally agreed definition of ‘good governance’, it may span the following topics: full respect of human rights, the rule of law, effective participation, multi-actor partnerships, political pluralism, transparent and accountable processes and institutions, an efficient and effective public sector, legitimacy, access to knowledge, information and education, political empowerment of people, equity, sustainability, and attitudes and values that foster responsibility, solidarity and tolerance.
In summary, good governance relates to the political and institutional processes and outcomes that are necessary to achieve the goals of development. The true test of ‘good’ governance is the degree to which it delivers on the promise of human rights: civil, cultural, economic, political and social rights.